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              Marlborough Public Schools Budget / Finance / Business Office

Michael Bergeron,
   Executive Director of Finance & Operations
   (508) 460-3509, ext. 10103
   mbergeron@mps-edu.org
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Also see:

Fiscal Year 2014-15 Budget Process / Timeline

The Fiscal Year 2015 (FY15, or July 2014 through June 2015) budget development process is underway.

District administration and the School Committee have begun preliminary discussion to set priorities and guiding principles. Talking points during the Nov. 26 and Dec. 10 special budget meetings focused on districtwide initiatives, state and federal mandates, audit review recommendations, infrastructure needs, and services to our students.

The current (FY14) budget is $55 million, and it is supported by an additional $1.845 million in entitlement grants and another $981, 265 in revolving (revenue) accounts. Circuit Breaker revenues contribute just over $2.6 million. In total, the current-year school district budget is just over $60 million.

Due to increases in negotiated contracts, utilities, transportation, and special education tuitions, it would require about a 5.0 percent increase over this year’s budget to maintain all services at their current level in FY15.

Because the district has been charged with developing a needs-based budget to meet our statutory and regulatory obligations along with closing the achievement gap, a comprehensive data-driven budget proposal must be generated. Aside from meeting a level-service budget, many critical education needs will emerge from the district/school improvement plans, mandates, contractual obligations, audits and school accreditation, or restructuring. It is our duty to streamline those needs into a fiscally prudent, transparent budget proposal for FY15.

We will be prioritizing teaching and learning, adequate services for students with disabilities and those with English as a second language, compliance with state and federal funded and unfunded regulations and mandates, and safety and security in our schools.

On Nov. 12 the School Committee approved a timetable for developing the FY15 budget; it was amended on Jan. 14:
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November 21, 2013
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Send budget template (including sample format and back-up materials required) with timeline to principals. Provide enrollment projections to principals. Send all to School Committee for review.
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December 5
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Review process, format, required materials, and timeline with principals at administrative meeting.
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December 16
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Schedule meetings with directors/managers of departments/services to discuss personnel needs and educational materials.
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December 20
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School improvement plans due to executive director of finance and operations.
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January 9, 2014 Budget finalized at special administrative meeting.
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January 17
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Draft copy of FY15 budget overview and requests forwarded to School Committee for review prior to budget presentations on January 28, 29 and 30. Invitations sent to City Council members to attend presentations.
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(1/28/14) Attached below is the initial draft of the FY2015 budget, which will be used as the starting point for upcoming budget discussions. It is a level-service budget, which moves all current programs and services forward to next year with no changes. Using this document, School Committee and the district’s administration will examine priorities to craft any changes. This document will evolve over time and does not represent the final budget for FY15. Caution: This is a VERY LARGE pdf and will take a while to download. Click here to access the document.

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January 28
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Budget work session, 5 p.m., DEC Superintendent's Office. Presentation of FY15 budget prospectus, priorities and goals, scheduled presentation sequence, projected enrollments, and program overviews.
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January 29
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Budget work session, 5:30 p.m., high school library/media center. High school, middle school, Hildreth school, athletics, curriculum & instruction grades 6-12, fine arts, music, wellness, world language, ELL and technology public presentation of school improvement plans and FY15 budget requests for personnel and educational materials.
January 30
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Budget work session. Elementary and early childhood public presentation of school improvement plans and FY15 budget requests for personnel and educational materials. Special education, curriculum, professional development, technology and districtwide capital requests will be presented.
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January 30 Budget work session, 5:30 p.m., high school library/media center. Elementary and early childhood school improvement plan presentations, FY 15 budget requests for personnel and educational materials, and presentations by special education, technology and facilities/maintenance. The School Committee will discuss needs and  set priorities with DEC administration.
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February 4 Budget work session, 6 p.m., DEC - The administration presented the attached budget recommendations for School Committee discussion. The “FY15 Level Service Budget” moves all current programs and services forward to next year with no additions. The increase in the level-service budget represents cost-of-living and cost-of-business increases, increases in contractual obligations, and offsets for declining grant revenues.

The “Critical Education Needs” recommendations are those needed to respond to federal and state mandates and to invest in programs and services to raise student achievement. Of note, the districtwide all-day tuition-free kindergarten cost of $280,000 will be more than offset the following year by the increase in per-pupil funding from the state.

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February 11 Budget public hearing, 6 p.m., DEC.
Attached is the superintendent's budget presentation.
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February 25
School Committee discussion and vote on proposed FY15 budget. Click here for the School Committee Recommended Budget document.
Notice: This is a VERY LARGE pdf and will take a while to download.
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February 25
Forwarded School Committee-approved FY15 budget to city auditor and City Council.
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April 30, 2014 Mayor's Office forwards recommended budget to City Council. Embedded in the plan is a 4.6 percent increase over the current year's budget; Superintendent Budget request was 7.1 percent.
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May 6, 2014 City Finance Committee forwards amended Mayor's recommended budget to City Council for approval. The school budget portion was not amended.
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May 19, 2014 8:00 p.m. City Council Meeting, FY2015 Budget Hearing on agenda.
City Council approved the budget during the meeting.

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